JOB PURPOSE:

Purchasing clerks need a high level of attention to detail as well as the ability to monitor and maintain computerized records related to purchasing activities. While this role is primarily administrative, purchasing clerks may also participate in buying supplies and materials directly from vendors in certain cases.


MAJOR RESPONSIBILITIES:

  • Preparing accurate and complete purchase orders for supplies, materials, and raw goods. Set up estimate spreadsheets for solicitations.

  • Work closely with specific departments by placing orders, ensuring that purchases are recorded at the time of request and submitting these orders.

  • Schedule incoming and outgoing shipments.

  • Preparing records to reflect when purchased items arrive and ensuring that all materials arrive.

  • Follow up with vendors to check in on late or missing shipments or to report damaged goods.

  • Maintain detailed records of purchases, including quantities, shipping information, and costs associated with the purchase.

  • Assist with managing the company’s inventory levels to determine when new purchases are needed.

  • All other duties as assigned.

 

REQUIREMENTS:

Minimum Education & Certifications Required:

  • High School Diploma or equivalent.

  • Individual shall have at least two years of relevant work experience.

 

EXPERIENCE & SKILLS REQUIRED:

  • Clerical skills – clerical skills are key in this role, since purchasing clerks prepare orders and reports and ensure that information is correctly entered in the company’s system

  • Mathematics – purchasing clerks should possess good mathematical skills to ensure that their calculations are correct when determining costs and completing purchase orders

  • Relationship management – because they support vendor relations and contracts, purchasing clerks should have strong relationship development and management skills

  • Client service skills – client service skills are also important in this role, since the purchasing clerk needs to work with multiple departments to complete orders and maintain records

  • Communication skills – purchasing clerks are effective verbal and written communicators, able to speak with and write to vendors, shipping companies, and internal personnel

  • Must be proficient with 10 Key, Microsoft Office (Word, Excel, and Project) and office equipment.


PHYSICAL REQUIREMENTS & WORKING CONDITIONS:

He/she must be able to move about the office; utilize standard office equipment; access filing system/cabinets; and communicate effectively and efficiently in person, via email, or by telephone. While performing the duties of this position, the employee is regularly required to sit, stand, walk, use of hands to finger, handle or feel objects; reach with hands and arms and must be able to lift at least 20 lbs.

 

Employer Rights:

This job description does not list all the duties of the job.  You may be asked by your manager to perform other duties.  You will be evaluated in part based upon your performance of the tasks listed in this job description.  The employer has the right to revise this job description at any time.  The job description listed herein does not constitute this to be a contract for employment, and either you or the employer may choose to terminate employment at any time, for any reason.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
 

We are an Equal Opportunity and Affirmative Action Employer

Purchasing Clerk

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